The Records Division will be closed to the public from January 9, 2023 - January 13, 2023 for our annual Records Retention Audit.
We will resume normal operations on January 16, 2023.
Description of Services
- Respond to public inquiries
- Research crime and suspect information for law enforcement officers and agencies
- Process a wide variety of records, logs, and court documents
- Issue local permits
- Maintain police department case reports, criminal history record information, and other related records utilizing various local, state, and national computer systems
- Maintain custody of evidence and property
- Direct the maintenance of department’s communications equipment, buildings / grounds, and facility
- Animal Control Services are now handled by NECCOG Click link to visit site for more information.
Police reports and traffic accident reports are available to the public, through this unit, at police headquarters.
The Records Division is comprised of a clerical coordinator and four records clerks who are responsible for all the organization, distribution, and retention of all police reports and maintains and reroutes all records received or generated by the department.
It is the processing point for all incident and accident reports, citations, and warrants. Requests for copies of incident and accident reports are handled through this section. On average, the records division annually processes more than 11,000 incident and 6,800 citation-generated police reports.
The evidence custodian hours of operation are Monday through Friday, 8:30 a.m. to 4 p.m. The evidence custodian is responsible for booking in found property and all evidence items brought to them by department personnel.
The property is catalogued and stored until it can be returned to the legal owner, the case has been adjudicated in court, or until the statute of limitations has expired. Thousands of items of evidence pass through the property and evidence room each year.